|
|
Meeting summary with AI Companion now supports additional languages in preview. |
Learn More
|
|
|
|
Meeting summary for Nordahl Grieg Lodge Business Meeting (12/20/2024)
|
|
|
|
Quick recap
|
|
|
The team discussed various topics including the voting process, approval requirements, and financial reports. They also discussed their recent event, the officer nominations for the upcoming year, and upcoming events such as the Westerheim Zoom presentation and the Viking World Tour. Lastly, they discussed the planning and execution of the Lutefis and meatball dinner, the upcoming Solvig Club event, and the possibility of setting up a boutique at the anniversary dinner.
|
|
|
Next steps
|
|
|
• Cheryl to approach potential candidates for the Vice President position.
|
|
• Jim to prepare a proposed budget for the January officer planning meeting.
|
|
• Cheryl to send out email to officers and chairmen with potential dates for the January officer planning meeting.
|
|
• Officers and chairmen to keep an eye out for the email about the January planning meeting and respond with availability.
|
|
• Cheryl to provide lunch for the January officer planning meeting.
|
|
• Kathy to send out the list of items needed for the food drive to members.
|
|
• Duane to file the list of officers with International by December 31st.
|
|
• Bylaws Committee to review and update bylaws regarding expenditure approval processes.
|
|
• Solvag Club to plan for a smaller boutique at the anniversary dinner.
|
|
• Rich to bring gluten-free Christmas cookies to the installation if his recipes are successful.
|
|
|
|
|
|
Summary
|
|
|
Casual Meeting at Armadillo Willie's
|
|
Kathryn, Sheryl, Jim, Judy, and Duane had a casual meeting at Armadillo Willie's. They discussed various topics, including the weather in Wisconsin, tornadoes in the Bay area, and a stolen phone. Sheryl thanked everyone for attending the meeting, which was scheduled just a week before Christmas. The meeting was kept short due to the busy holiday season.
|
|
|
Voting Process and Approval Requirements
|
|
The team discussed the voting process and approval requirements for conducting business at their meetings. Duane raised a question about the necessity of a quorum of officers to approve business, to which Judy and Kathryn clarified that it's not necessary as the meetings are not strictly for board or officer matters. Sheryl added that any expenditure over a certain amount requires approval from the President or Vice President. Jim suggested that routine expenses below a certain amount might not require approval, but larger amounts should be approved by the board. Rich mentioned that typically, any expenditure within an approved budget doesn't require further approval. The team agreed to further research and define the specific dollar amounts and approval processes.
|
|
|
Meeting Minutes and Financial Report
|
|
The meeting involved discussions about the minutes of the previous meeting, which were approved. There were also brief reports from various members, including Judy about the Solvague Club and Duane about the Foundation effort. The financial report was also discussed, with a focus on the $9,500 raised and the expenses incurred. The conversation ended with a discussion about the use of cookie scoops for the Kram kaka batter, with the revelation that the same scoops were used for both the cookies and the batter. The conversation ended with a discussion about the need for more cookie scoops due to the high production of Kram kaka this year.
|
|
|
Lodge Participation and Multi-Lodge Liaison
|
|
Sheryl expressed her desire to increase participation across lodges and suggested that upcoming events should feature activities from other lodges. She also emphasized the importance of balancing energy between the lodge and the hall. Sheryl mentioned that Janie Thompson has agreed to be a multi-lodge liaison, reaching out to other lodges to advertise events and foster cooperation. Judy agreed to provide an update on the Solvag club during the next meeting. Rich and Jim offered to report on the cook tent from the Lutefisk dinner.
|
|
|
Cooking Event and the Binder
|
|
The team discussed their recent event, focusing on the cooking aspect. Rich and Jim shared their experiences, highlighting the challenges and fun they had in the tent. They also discussed the quantity of food prepared, with Sheryl mentioning that 450 pounds of lutefisk were bought this year, compared to 250 pounds last year. The team also talked about the infamous binder, which contained cooking instructions and was found by Jim. The plan is to scan the binder and return it to Joanne, who had originally owned it.
|
|
|
Event Reflection and Upcoming Plans
|
|
The team discussed their recent event, with Sheryl and Duane expressing their exhaustion but satisfaction with the turnout. Rich and Kathryn also shared their positive experiences. The Sunshine Committee was mentioned, with Kathryn revealing that Rust Bill had moved to Georgia. The team also discussed upcoming events, including a homie meal in March and the installation on the 12th. The possibility of having cookies for the installation was discussed, with the consensus being that they should suffice. The team ended the conversation with a light-hearted joke about not needing a cake if they don't have cookies.
|
|
|
Officer Nominations and Open Positions
|
|
In the meeting, the team discussed the officer nominations for the upcoming year. Duane presented the current slate of nominees, which included Sheryl as President, Jim as Treasurer, and Bruce as Financial Secretary. However, there were open positions for Vice President, Co-Secretaries, and a Social Director. Sheryl suggested that the Vice President role could be more of a membership and publicity role, and she had a few people in mind for the position. Duane also suggested that a committee could be appointed to assist the Social Director. The team also discussed the Counselor position, which is an advisory role for the President. Meg clarified that the Counselor is an officer, not a committee chair. The team ended the conversation with open nominations for the Vice President position.
|
|
|
Meeting Agenda and Upcoming Events
|
|
The team discussed the process of adding people to a meeting and agreed to keep the current slate until they know people have agreed or know about it. They also discussed the officer positions that are currently vacant and the need to fill them. The team then moved on to discuss upcoming events, including a January 12th open face sandwich smorgasbord and installation of officers, and a March 1st anniversary dinner. Rich shared his efforts to make gluten-free Christmas cookies and his plans to try making Krumkake next week. The team agreed to bring the gluten-free cookies to the anniversary dinner if they turn out well.
|
|
|
Westerheim Presentation and Viking World Tour
|
|
Sheryl announced the upcoming Westerheim Zoom presentation on February 26th, focusing on the contributions of immigrants to the United States. She also discussed the Viking World Tour, an event planned for June or September/October, featuring 11 tables representing countries invaded by Vikings, with food samples, maps, flags, and re-enactments. The event will also include presentations on Viking women's roles and Norse mythology. Sheryl encouraged the team to align on a date for the Viking World Tour during the next officer meeting.
|
|
|
January Officer Planning Meeting
|
|
In the meeting, Sheryl proposed a January officer planning meeting, suggesting it could be held at the Lodge and she would provide lunch. She also mentioned the need to finalize a budget proposal, a task not undertaken for many years. Sheryl further suggested setting up a schedule for large meetings and events, including a potential Viking World tour on June 14th. Judy then shared a monthly report about the Solvag Club. The team agreed to keep these proposals in mind and to be informed about further details.
|
|
|
Lutefisk Dinner Fundraiser and Volunteer Efforts
|
|
Judy discussed the planning and execution of the Lutefis and meatball dinner, which is the largest fundraiser event of the year. She highlighted the importance of the event in raising funds for their work and the Lodge, as well as their charitable endeavors. Judy also mentioned the successful raffle and bazaar, with several donated items from Meg and Kathy being particularly popular. She expressed gratitude for the volunteers' efforts and the opportunity to interact with attendees. Duane added that the Survey Club, with only 7 active members, relies heavily on volunteers for the event. Rich and Sheryl shared their experiences and preferences for the event. The conversation ended with Judy mentioning a slight increase in the number of coats donated for the one warm coat initiative, which will be distributed to other charitable groups in the community.
|
|
|
Solvig Club Event and Food Drive
|
|
The team discussed the upcoming Solvig Club event and the food drive at lodge events. Kathryn clarified that fresh produce is not currently needed by the food bank, but they can donate to Loaves and Fishes. The team also discussed the possibility of setting up a boutique at the anniversary dinner. Sheryl thanked the new treasurer for setting up the infrastructure for profit and loss statements for events. The team also discussed the need to concentrate on profit in future events. The conversation ended with holiday wishes and plans for the next meeting.
|
|
|
AI-generated content may be inaccurate or misleading. Always check for accuracy. |
|
|
Please rate the accuracy of this summary. |
|
|
|
|
Share summary
Edit
|
